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BARROWDEN VILLAGE HALL AGM REPORTS - under construction

BARROWDEN VILLAGE HALL

CHAIR’S REPORT TO AGM  4TH JULY 2023

 

Bookings in 2022/23 have recovered back to pre-pandemic levels.  From May 22 - May 23 there were 303 bookings. 

Many of these are our regular clubs, groups and societies, including:

 

  • Monthly Barrowden lunch, including the highly popular Christmas event

  • Cinema club

  • WI

  • Art group

  • Scottish country dancing

  • Keep fit

  • Ukulele group

  • Parish council meetings

  • Crochet and Knitting club on a Monday evening.

  • Open Mic nights - a free music event with drinks every 3rd Thursday

 

Unfortunately, the indoor bowls club has not restarted this year, but we still have the equipment should anyone wish to reform the group. 

There are still available slots should anyone want to hire the hall for an individual or regular booking. See www.barrowdenvh.co.uk for details.

 

 

Details for all these groups can be found in the parish magazine and are often advertised on village email and on the village hall website www.barrowdenvh.co.uk

 

Occasional events included:

  • Several villagers' birthday and anniversary parties and other private celebrations 

  • County council elections 

  • Christmas craft fair run by local artists, the Morallees

  • Annual Parish meeting

  • Barrowden shop AGM 

  • Shop Christmas order distribution

  • An illustrated talk and walk about Barrowden with the Local History Society

  • Two highly successful talks from the Leicester University archaeologist Mathew Morris

  • Sale of original art organised by  Peter Jones

  • A table top sale

  • A sell out concert arranged by the local Ukulele group and featuring several first class musicians and bands

  • Just before New Year, a winter ceilidh with live band which was highly successful.

 

During the winter, we started to host “warm hub” afternoons on a Tuesday afternoon, to welcome anyone who wanted to socialise in the village and turn the heating off at home. These attracted participants every week, not in large numbers but were enjoyed by those who came along. The costs of refreshments and hall hire were met by the Barrowden United Charities. Recently, the hub meeting has moved into the shop cafe on Tuesday afternoons where everyone is still welcome to play games and chat, whilst enjoying the air conditioning and refreshments which are still provided by the charity.  

 

The hall was open for a weekend of “Open Days” to showcase the work being done by the trustees to ensure the continuity of a village hall. Many years of effort have gone into ensuring that our village hall is not lost to decay and dereliction, as the present building nears the end of its life. Many villagers came along to see the direction of the new plans and to meet the architects who are helping to shape the plans. The recent awarding of planning permission for a new hall is encouraging news, and we have very recently heard that we have successfully been awarded £300,000 from the government’s Community Ownership fund. This has been achieved as a result of efforts running into thousands of  hours work by the Village Hub Development Group and considerable support from our MP, Alicia Kearns, who is very interested in the future of rural facilities and is doing what she can to support our efforts. We are now working on further funding from several other grant bodies, more of which is reported on later.

 

Photos from some of our events and information about forthcoming

events can be found on our facebook page, Barrowden Village Hall and on our website www.barrowdenvh.co.uk. Anyone wishing to start up a new group or hold a one off event is very welcome to discuss it with any of the village hall trustees.


 

We were honoured by the families of the late Kay Bagshaw and Les Wilkinson who chose to use the village hall for their funeral receptions during the past year. It is important that long standing villagers are able to be remembered by so many of their neighbours and friends in a local setting. 


 

During the year, the Parish council have provided broadband in the hall which is now available to all users free of charge. 

Our main concern for the hall is as always the ongoing deterioration of the fabric of the building and rising costs for heating and maintenance. We had not made any major repairs this year, in the hope that our new hall is imminent, but we have recently come to the end of our fixed contract for electricity and have been faced with more than a doubling of costs. It remains to be seen if we can maintain hire costs next winter, it is likely that a heating surcharge will need to be levied. All the more reason to plan for a better insulated and sustainable building.

 

However, our very committed group of trustees are working hard on finding ways of replacing this building and will be providing us with an update following on from this address.

During the year, our treasurer, Gill Coleman, stepped down from our committee. We are very grateful to her for the time she was able to give to us, given her extensive involvement with the shop finances. We are pleased to have been able to enlist Robert Wright as her replacement.


 

The Village Hall committee which is responsible for the use, operation and

maintenance of the hall itself now comprises:

 

Sara Barrett (Development Group member)

Robert Wright (treasurer and Development Group member)

Terry Curtis (secretary) 

Paul Diver (Development Group co-chair)

Brian Edwards (Development Group member)  

Valerie Fraser(Chair of Trustees and Development Group member), 

John Haddon *

Ann Hillier (Lunch club representative)

Peter Jones (Parish council representative)

Steve Preston (Development Group co-chair)

*John Haddon decided to step down from the board of trustees immediately following the meeting. He will stay as a trusted advisor when needed and the board of trustees thanks him for all his past efforts.

Paul and Brian will provide us with updates on recent developments in both

fundraising and realisation of our plans for the village hall.


 

Many thanks to Robert Wright, Village Hall Treasurer, for preparing the accounts summary

below

Valerie Fraser - Chair of Barrowden Village Hall CIO Trustees

 

BARROWDEN VILLAGE HALL FINANCIAL SUMMARY 

2022

Income

The use of the village hall recovered in 2022 after a quiet 2021 because of COVID. Income from hiring doubled to £3,979 and was higher than pre Covid 2019. Events also generated income of £3,082. Total income for 2022 was £8,124 compared to £21,108 in 2021 but in 2021 we received a government grant of £19,032 because of the effects of the pandemic.

 

Expenditure

Despite much increased activity in 2022 our expenses were less than 2021. In 2022 we incurred £5,756 of expenses compared to £6,369 in 2021, primarily due to less water and sewage costs and no hedge trimming.

The bank balance increased from £27,220 at the end of 2021 to £30,138 at the end of 2022.

 

2023

As at 23rd June the income from hiring and events in 2023 was very encouraging with £2,868 earned from hiring and £2,584 from events. However costs have increased significantly primarily due to the engagement of architects Harris McCormack for the design of the new hall. Total expenses related to the new hall amount to £14,053 and total costs year to date are £18,763. Another significant cost was the electricity bill of £1,729.
 

The balance in the bank account as at 23 rd June 2023 was £17,584.

 

As income and costs related to the new hall will become more significant and more complex in the second half of 2023 we will separate out the income and costs for the new hall as much as possible including the use of a new bank account with Charities Aid Foundation which will also earn Gift Aid on donations put into the account.

Robert Wright - Treasurer of Barrowden Village Hall CIO

BARROWDEN VILLAGE HALL

CHAIR’S REPORT TO AGM   JUNE 2022

Bookings in 2021 were again well below 2019 due to COVID restrictions. The hall was closed until May 2021 and from then only 31 bookings were made until the end of September 2021. From October last year to date, there have been 180 bookings so the future is looking much brighter. The regular events and groups taking place during this period, and ongoing are, in no particular order:

Tai Chi, Scottish Country Dancing, Barrowden Lunch, Barrowden Parish Council meetings, ukulele group, Cinema club, Indoor Bowls, WI, Art Group, Open Mic nights, Keep fit.

Details for all these groups can be found in the parish magazine and they are often advertised on village email too.

Occasional events included Birthday  parties and other private celebrations, our highly successful Burns supper, the Police commissioner elections, Christmas craft fairs run by the Woods and the Morallees, Annual Parish meeting, Bridge day, shop AGM, First4adventure training day, shop Christmas order distribution, an illustrated talk about the Balkans, a ceilidh with live band and we recently were a feeding station for the 100mile RAFA cycle ride round Rutland.

Photos from some of these events and information about forthcoming events can be found on our facebook page, Barrowden Village Hall.

Anyone wishing to start up a new group or hold a one off event is very welcome to discuss it with any of the village hall trustees. 


 

During the year, the Parish council arranged and are currently paying for broadband in the hall which is now available to all users free of charge. 

Our main concern for the hall is the ongoing deterioration of the  fabric of the building and rising costs for heating and maintenance.

The kitchen roof needed more attention recently from Ronnie Fraser which has hopefully stopped the leaks. The main roof suffered more serious damage in the spring gales where tiles were torn off and holes appeared in the roof. This led to serious water ingress but luckily Ronnie  was able to access the damage and repair it as it was near the gable end. Any future damage further away from the edge will not be able to be repaired by volunteers and will not be a simple job as the tiles contain asbestos.

In February this year, the committee commissioned a survey of the hall from Smithers Purslow in Glaston which is available to view on the village web site on the village hall page. The conclusion of the surveyor was that retaining the existing building and carrying out extensive refurbishments  should not be considered as a cost effective or viable option for the future of the village hall. The rising costs of heating and the considerable ongoing maintenance required to prevent the hall from becoming unusable are going to continue increasing to a point where it may not be viable to stay open, or even be insurable. 

However, our very committed group of trustees are working hard on finding ways of replacing this building and will be providing us with an update following on from this. 

 

During the year, the village hall committee saw some trustee changes. At the last AGM, Terry Curtis joined the committee as a trustee and stepped up to the role of secretary and has provided excellent note taking and advice. We are very grateful to him and glad that he is happy to continue in a demanding role.

We are also grateful that Gill Coleman has agreed to continue as treasurer, a vital role that we could not do without. 

We were also very fortunate to co-opt Robert Wright onto the committee as a new trustee, and have now appointed him formally to that status.

The village hall committee which is responsible for the use, operation and maintenance of the hall itself now includes: Sara Barratt, Gill Coleman (treasurer), Terry Curtis (secretary),  Paul Diver, Brian Edwards, Valerie Fraser(Chair), Kate Haddon, John Haddon, Ann Hillier, Peter Jones (Parish council representative), Steve Preston and Robert Wright.

I will be commenting on the trustees’ decision to convert to CIO status later.

Questions on any of the above.

I’d now like to ask Paul and Brian to update us on recent developments in both  fundraising and realisation of our plans for the village hall. 

 

Many thanks to Gill Coleman, Village Hall Treasurer, for preparing the accounts below.

 

Valerie Fraser - Chair of Barrowden Village Hall

FINANCIAL SUMMARY FOR 2021

Income 

The VH usage in 2021 was still seriously affected by the pandemic

There were no bookings from January to May 2021 and limited use in June 

Some regular bookings returned in September but the total income from hires was only £1,725

The only fund raising events were 2  ‘Open mike’ nights and the net income from these was just £72 after deducting the expenses 

We received a donation of £250 from the estate of the late Colin Frost

This was used to purchase an indoor bowls kit from another Village Hall and bowls  has become a regular afternoon event 

With this level of income the Village Hall would not have covered the overheads and expenses

The government grants to support businesses affected by the pandemic has increased the income for 2021 by £19,032 leaving us with a healthy bank balance at the end of the year  

Total Income was £ 21,109 


 

Expenditure

 

Overheads and expenses totalled £ 3,369

 

£ 3,000 was repaid to the Barrowden Charity 

This was a loan received to support the hub development project  

 

Total Expenditure   £ 3369.41 + £ 3000 = £ 6369.41

 

The bank balance at the end of the year was £ 27,220



 

Going forward in 2022

There are regular bookings for the hall in 2022 and income to date from these stands at £ 1,310.

There have been several successful events including the bridge tea, ceilidh, Burns night supper, talks and  open mic nights adding over £1,500 to the income 

The special open mic to support Ukraine raised £ 400 which was paid to the Disasters Emergency Committee fund in March 2022  

We are fortunate that the Village Hall currently has a fixed contract for electricity supply which expires in April 2023 so we have not been affected by the price rises yet 

There was £ 1,069 left in the VH development account at the end of 2021 and this money has been transferred into the VH current account to prevent it being eroded by bank charges  

The balance in the VH account on 1st June was £ 30,000

Gill Coleman - Treasurer of Barrowden Village Hall

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